Wedding Planning


Grand Entrance

Designed for the bride that wants help with the budget, contacting and hiring vendors, negotiating contracts, planning the design and aesthetics of the event, as well as orchestrating the wedding day.



  • Initial planning meeting and in-depth interview session to obtain a clear understanding of your vision, goals and requirements for your wedding day
  • Unlimited wedding consulting and advice via phone and e-mail
  • Expert advice and professional guidance every step of the way
  • Custom wedding calendar and reminder checklist
  • Budget creation and monitoring
  • Ceremony and reception location assistance, including appointments and booking
  • Vendor research, pre-screen (within budget parameters, verify availability) and arrange meetings
  • Thorough review of professional wedding contracts
  • Create detailed wedding day time line for vendors and wedding party
  • On-site meeting with catering or venue representative
  • Attend tasting and help with selection of menu, wines and hors d’oeuvres
  • Final detailed meeting 2 – 3 weeks prior to wedding date
  • Final vendor confirmations
  • Discuss budget and planning needs
  • Vendor recommendations
  • Review of secured vendors and vendor preferences
  • Gather vendor contact information
  • Telephone each vendor to confirm arrivals and setup times
  • Review vendor contracts
  • Setup and attend vendor meetings as needed



  • Prepare a rehearsal outline
  • Up to 90 minutes of rehearsal coordination



  • Wedding day management with one assistant – up to 10 hours
  • Supervise florist to ensure all flowers are distributed to entire bridal party in a timely and proper manner
  • Procession, grand entrance and recession coordination
  • Placement of all items – guest book, programs, place cards, favors, disposable
  • Cameras, bubbles, etc.
  • Supervision of all vendor set-ups
  • Prepare a wedding day time line
  • Provide answer to vendor questions/problems
  • E-mail wedding time line to vendors
  • Create a ceremony seating arrangements for family and guests
  • Distribution of final payments and/or gratuities for all ceremony vendors
  • Ten hours of wedding day coordination
  • Arrive 90 minutes prior to ceremony
  • Greet vendors, wedding party and family
  • Supervise setup of ceremony rentals
  • Supervise setup of ceremony flowers and rentals
  • Supervise setup of musicians and vocalist
  • Supervise or help coordinate photographer and videographer setup
  • Coordinate with ceremony location coordinator/staff
  • Arrange guest book table and programs
  • Supervise setup of unity candle and memorial candles
  • Advise guest book table and program attendants
  • Advise ushers on proper seating of family and guests
  • Confirm possession of rings prior to ceremony
  • Line up bridal party and family for processional
  • Supply wedding day emergency kit
  • Cue musicians for entrance of processional
  • Make certain bridal party and family attire in place
  • Cue bridal party and family to enter into ceremony
  • Assist with late arrivals or any possible distractions to the ceremony



  • Arrive prior to vendor setup at reception – this requires a second coordinator
  • Supervise vendor and facility setup at reception
  • Transfer guest book from ceremony to reception location
  • Setup sign in table with guest book at reception
  • Setup bridal portrait and engagement photos
  • Setup cake table with toasting glasses and cake cutting set
  • Supervise setup of table numbers and place cards
  • Supervise the setup of favors, candles and menus on guest tables
  • Maintain and coordinate time line for all events during reception
  • Act as liaison between all vendors and bridal couple
  • Cue bride and groom, bridal party and family for all special events
  • Assist with the toasting and cake cutting
  • Deliver final payments and gratuities for vendors when applicable
  • Assist in taking gifts to caretakers vehicle


Service Guidelines

  • Two hours of initial consultation
  • One hour of ceremony site tour
  • One hour of reception site tour
  • Six hours of behind the scenes planning
  • Five hours of vendor meetings
  • 90 minutes of rehearsal coordination
  • Two hours of ceremony setup supervision
  • Two hours of reception setup supervision
  • One hour ceremony coordination
  • One hour after reception supervision
  • Two coordinators



Prices of packages may change depending on:

  • Number of guests
  • Size of bridal party
  • Location of ceremony & reception
  • Additional assistants needed


Prices of packages may change depending on:
Number of guests
Size of bridal party
Location of ceremony & reception
Additional assistants needed